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Vacation Care

Our Program

Our Vacation Care Program is jam-packed with fun activities and various “theme days”. Our program incorporates a range of craft, games, sports, cooking, project work and free play activities. In amongst all the excitement, there are also opportunities for some holiday rest and relaxation as well. We also include a range of incursions and excursions in our Vacation Care program, and these may vary for different age groups.

From 2022 we are only taking Kelvin Grove State College students due to increased demand.

Please refer to our vacation care program for specific details regarding theme days, incursions, excursions, additional costs and daily requirements.

Our Menu

Please ensure you pack a healthy lunchbox with enough food for the day. At times, lunch may be included as part of our programmed activities. Please refer to the program for additional information.

Breakfast is supplied by the Service between 7.00am and 8:30am. Children can choose from a variety of cereals, toast and fruit. On some mornings, we also have a special breakfast option for the children to choose from.

Afternoon tea is also also provided by the Service. A progressive afternoon tea is provided from 3:30pm with last call at 4.30pm to allow for a more flexible program. This includes a healthy snack and a variety of seasonal fruits and vegetables. 

Important Reminders
  • The Service method of payment is Direct Debit. Bookings will not be accepted unless direct debit has been activated and accounts are up to date.

  • Morning tea and lunch is not provided. Please ensure your child/ren has enough food for the long day.​​

  • Children must wear closed in shoes. Children are NOT to wear sandals or thongs. 

  • Children must wear a hat (broad brimmed recommended) and sun safe clothing (no singlets).

  • The Service provides Coles SPF50+ sunscreen. If your child requires special sunscreen, please provide a labelled bottle to the Service.

  • Some days have maximum capacity, so please book in early to avoid missing out.

  • We recommend that all children bring a spare set of old clothes, as some activities may be extremely messy or children may get wet.

  • Kelvin Grove OSHC take no responsibility for any child who brings in their own possessions (e.g. electronic devices, money, trading cards, toys or games).


  • Please note: Additional charges vary depending on the day and activity. They will be applied to your account and show on your statement.​​

Booking Vacation Care and Pupil Free Days

Daily Rate Fees

The program is released in Week 7 of each term. The daily rate is $52.00 per day + additional special event/excursion fees.

Permission Forms

All excursions require a permission form to be completed. These will be available on the OSHC foyer desk the afternoon before and morning of an excursion. ​ All children need a permission form to attend an excursion.

Please note:

Excursions LEAVE ON TIME, if you are late your child/children may miss out and you will still need to pay excursion fees as per our policy. Also if the excursion is P-2 or 3+, if you book that day your child MUST attend the excursion.

Cancellation Policy

Any requests to cancel bookings require five (5) working days days written notice, as we are required to confirm numbers with vendors and assist with staffing arrangements. All cancellations must be made through the My Family Lounge mobile device app. If you are outside the cancellation window, you will be charged full fees and an absence will be marked.

Absent days

If your child is absent during the vacation care period, the same absence policy as term time applies. You will need to mark your child absent via the My Family Lounge mobile device app. This is available to download via your app store​.

How to use the My Family Lounge mobile device app to make bookings:

1. Go to the My Family Lounge mobile device app.

2. Click on the 'Bookings' tab.

3. Click on the session (Vacation Care: Prep-Year 2, Vacation Care: Year 3+ or Pupil Free Day) and the child you want book in.

4. Click on the date in the calendar you require.

5. Read the terms and conditions. Scroll to the bottom and click 'Book Session'.

6. Repeat steps 4 & 5 for each day required.

7. Repeat steps 3-6 for each child you want to book in.

a) Please ensure that you are booking children into the correct roll based on their grade.

b) During the Summer Vacation Care period, children change grades in the January of the new year. This is especially important for those children in Year 2 who are moving into Year 3 as they change roll sessions.

8. You can check your bookings at any time, using the casual booking calendar. Any day with a purple line at the bottom of the square is booked and confirmed. Any day that has a green line at the bottom square is available but not booked. Any day with a red line at the bottom of the square is at capacity and cannot be booked at this time. If a booking is cancelled on a full capacity day, this place will then become available and the line will turn back to green. 

If you are new to our Service or have any questions regarding booking into Vacation Care, please contact our Management team via email.

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